Progress Update

·No additional information at this time.

Progress update

Revising summary quote and total network connections.
Forcasting IT staffing to support the IT requirements of the building.

Progress Update

·Reviewing cost summary sheet.

Progress Report

· Reviewed design of classrooms and AV equipment going into the building with the AV/Intech group.
· Created a report forecasting anticipated activities over the next two years.

Progress Update

Created documents illustrating each of the rooms drop counts and peripherals
A meeting is setup on October 26th to review design with RV AV group.
Creating project in Mariner.
Created blog.
Setup meeting with client for project transition from one FIP PM to another FIP PM.

Science East & West Renovation Planning 10/19/09

Schematic Design drawings and the Schematic Design Narrative were distributed for review and comments in early October 2009. A work session with College planners, Clients and the A&E team was held on 10/7/09. Based upon what is being proposed the following is emerging;

• Science East will have overall building support spaces on the bottom level with the upper three levels being a mixture of faculty offices and classrooms for the Mathematics department.
• Science West will have the Math Center on the lower level and classrooms on the upper level.
• The large lecture hall in SW will remain but in a new configuration.
• IT will have a MDF and a stacked IDF on each floor in both buildings. Service entrances into the MDF's will be through conduit from the new campus conduit system.
• During renovation of Science East a temporary system service will be constructed from Computer Science to Science West to maintain services in SW while Science East is renovated, then the temporary service will be removed when the permanent service path is constructed.

Progress Update

·Reviewed programming design drawings
· Start work on P & A documentation.

Science East & West Renovations 9/8/09

Both Network Engineering and the Telephone group are to conduct inventories of existing resources in both Science East and West. The invnetories are to identify to following;

• Existing users and locations
• Who is scheduled to move into the new Science Center
• Who is tentatively scheduled to move into a renovated Sceince East
• Who is tentatively scheduled to move into a renovated Science West
• What areas and departments are currently in both buildings that will NOT return to the Sceince buildings
• What are the projected capacities (port availabilities) for each building prior to renovation

Central Facilities wants to schedule meetings in October to discuss coordination of required pre-renovation activities that need to take place in Science East. Specific areas currently be occupied will require abatement prior to renovation. Plans for relocation of classes and activities need to coordinated early.

Exterior wall reports

Burt Hill has delived forensic reports on the condition of the exterior walls. They have included options, recommendations and estimated costs on what needs to be done to fix the walls. The four documents have been uploaded into Mariner.

There were no IT issues referred to within the documents.

Schematic Design

Burt Hill held a meeting on June 5 with Facilities. Four schemes (blue, gold, brown and tan) were discussed. The schemes and minutes that list the pros and cons along with the discussion are available on the Burt Hill web site and in Mariner.

The blue, tan and brown schemes show the OIT offices on the 1st floor of Science East. The gold scheme shows the OIT offices on the 4th floor of Science East. MC noted that placing OIT in a 'prime' location on the 4th floor would not be well received by the Math Department.

All four schemes show an IDF on each floor (vertically stacked) in both the east and west wings. All four schemes also show an MDF on the 1st floor of each wing adjacent to the IDF.

June update

Burt Hill has started the schematic design process and are expected to publish the Program documents mid to late June.

Based on the kickoff meeeting interviews, the preliminary Programming Estimate counts for IT equipment and drops have been completed.

Program verification for IT

Documents distributed

• New Program Summary Draft
  
• Classrooms (32 seat)
  
• Classrooms (48 seat)
  
• Lecture hall
  
• Math lab (small & large)
  
• Conference room (small & large)
  
• MSC Group Study
  

The above documents should be available on the Burt Hill site.

SIWS

• Explanation given about differences between tier 1 and tier 2
  
• Tier 1 should be used for design development purposes 
  
• Standards being reviewed - should be ready by July
  
• Faculty prefer to have stand alone DVD player separate from DVD in PC / laptop
  
• Moving to 16x10 screens - can tailor lense to the room - standards to be passed on to Burt Hill
  
• Eventually VHS will go away
  
• Plan to use Sympodium instead of smart white board
  
• Need to provide a cable connect (coax) to each location even if not connected
  
• Need phone by each SIWS
  
• Need screen up/down switch by the SIWS
  
• Screen should be recessed in the ceiling
  
• Screen should be in the center of the room or just off center
  
• Remote pointers / advancers to be distributed to the faculty using the room
  
• Standard for connections is thru the floor
  
• Want station on the other side of the room from the door so that students who are late don't walk in front
  
• Can be slightly angled
  
• Document camera should be positioned on the side closest to the side wall
  
• Speakers are ceiling mounted (70 volt ) with 6 per room
  
• All equipment needs to be on the same electrical circuit (20 amp dedicated) to prevent ground loops
  
• Projector standard is currently 720i
  
• There was a question whether Sympodium will adjust for a 16x10 screen.
  

Data / voice /  cable television

• Standards should be updated by July and should be reviewed every 14 months
  
• Standard for horizontal cable TV is currently RG6 but may be replaced by fiber in the new set of standards
  
• There should be a BDF / MDF for each building (200 sq ft)
  
• There should be one or more IDFs for each floor (150 sq ft) depending on the positioning within the building that allows for the 295 foot maximum length of cabling.
  
• Intelligent building cables should use cat-6 and may be terminated in the MDF/s IDFs. This does not apply to fire alrams.
  
• There will be a loop going thru Science Science east and Science West.
  

Wireless

• Intention is to provide unsecured wifi access to the internet and secured access via wifi to MC resources. This decision is still in committee.
  
• Will need to provide power points in the floor for charging laptop batteries
  
• Wireless Access Points will be POE and will be mounted in the plenum
  
• A wireless study is not included in the contract with Burt Hill
  

Digital signage

• This will depend on the programming needs of the building
  
• Will mostly be installed in lobby areas, not in classrooms
  
• Currently being looked at by a committee
  
• Displays need to be positioned so that blind people do not walk into them (ADA)
  

Mobile carts / storage

• Need to be provided to quickly replace a failed SIWS
  
• These will need to cover the Science building as well as E/W - three storage spaces, one per building - could be combined for Science and Science East in a double sized room
  
• Need 2 stations per building (6 total)
  
• Storage requirements per building, 2 stations, (6' x 2') shelf space, shelving for 5 CPUs 
  
• Nothing special required for electrical
  
• Should be network access and a phone
  
• Technicians will work in the rooms but not require desk space
  
• No other special devices that need a home 
  
• A/V recording - ITV truck - provisioning made to allow for connecting ITV cables to truck in Science. Similar provisioning should apply to East and West
  

Digital White Board

• Will use Sympodium and project screen
  
• Burt Hill will not provide demos of other possiblities
  
• Education lab that currently uses a Promethian board will not be in East or West and will be relocated elsewhere
  

Emergency notification

• standards being developed
  
• BH will specify amber colored stobes and  LCD panels that are tied back to the fire alarm system
  

Clocks

• Possibly atomic with a repeater within the buildings
  
• To be decided by Facilities
  

Review by Program Area

• Examples of how to plug in power and network cables at desktops were discussed. 
  
• Expect increased demand for power points  for recharging laptops and cellphones
  
• Concerns expressed by faculty about durability of sockets.
  

Classrooms (32 and 48 seat versions) - see document at BH site

• No fixed PCs in these rooms
  
• Provide for laptops that students bring in or from a roll around cart
  
• Telephone for all rooms (irrespective of whether there is a SIWS or not)
  
• One power outlet per seat
  
• SIWS is not a KI furnishing
  

Lecture Hall - see document at BH site

• Probably reusing the hall in Science West
  
• No digitized wall board
  
• No TV
  
• One LCD projector - lense size to fit room dimensions - line of sight issues - existing screen is too large
  
• Could use a roll around whiteboard
  
• Provide power for laptops at each seat
  
• Need for Video Conferencing to be identified by Dean
  
• Provide telephone near SIWS
  
• SIWS to have movable head on document camera to allow for easy positioning over experiments
  
• May need sound reinforcement
  
• ADA hearing needs covered by Disability Services
  
• May need to provide ability to record (auxiliary connectors on SIWS for video / audio)
  
• Possible surround sound to show movies.
  

Conference rooms (small and large) - see document at BH site

• No screen for small room - use 57" LCD
  
• No SIWS for small room
  
• Use companion cart with laptop locked on top in small room
  
• Screen and SIWS for large room
  
• Need for Video Conferencing to be identified by Dean for both rooms
  
• Locations of rooms not yet determined
  

Math / Science PC labs - see document at BH site

• 1 network printer per room
  
• May have special PC hardwre requirements for Pro Engineering software
  
• May need 2 SIWS if the long narrow version of the large lab (option 1) is used. Only need 1 SIWS if option 2 chosen.
  

MSC Group Areas

• no discussion
  

MSC Special Areas

• no discussion
  

Typical Administrative Areas

• 1 PC and 1 printer per office - use standard office configuration for Science Center
  

OIT Areas

• Need offices for network and Media resources staff 
  
• Server room should be adjacent to MDF (200 sq ft)
  
• Staging and repair - lower level desirable (500 sq ft) - see student services programming
  

Program Verification kickoff meeting

Day 1 - March 23 ------ Day 2 - March 24

The new Science building along with Science East and West will be treated as a 3 building complex. In a code sense, the Science and Science East will be treated as one building.

Burt Hill has set up a collaboration site (password has been issued)

A building forensics engineer will cut holes in the walls during the next few weeks to see what condition the walls are in.

Timeline - starting now

• Programming - 7 weeks (March 23 - May 8)
• Schematic design - 15 weeks (May 11 - August 21)
• Design development - 15 weeks (August 24 - December 4)
• Construction documents - 36 weeks (December 7 - TBA)
• Bidding - 10 weeks
• Construction - 15 months
• Open Spring 2012

Construction phases

• Science - phase 1
• Science East - phase 2
• Science West - phase 3

Important note
West utilities are supposed to work while East is being renovated
need to think about the implications of the phasing
are current wiring paths affected?
how to support science from west while east is being renovated

Science East will butt up against Science, effectively sharing a joint wall.

Elevators
New in west - position to be determined
East elevator to be redone or repositioned

Room shapes
East and West have an underlying steel structure. The concrete block walls are not load bearing which will make it easier to do an entirely new layout. Rooms will need to fit some aspects of the current buildings where there are columns.

Looking to incorporate rooms to support many different learning styles. Plan to have lots of static display areas.

Strong LEED emphasis including a green roof.

Preliminary technology notes

• Burt Hill A/V specialist has the current MC IT standards.
• cell phones - some discussion about coverage (particularly in classrooms)
• Wireless - general agreement that secure wireless connection to MC networks would allow greater flexibility in classrooms and labs.
• Power for laptops - issue recognized, possible use of multiple floor outlets.

Office discussion

• Faculty offices - want to have math faculty close to the science faculty.
• Insufficient space in currently specified offices to fit 4 adjunct faculty

Math Labs discussion

In general wanted as much flexibility as possible in layout to allow for different and future teaching styles.

Math Labs technology quantities (preliminary)

• 23 labs
• Number of students (currently 28 but may increase because of generous room size)
• Marker boards on three walls
• Eliminated the tack board
• Kept the motorized projection screen for the moment but some discussion about the use of electronic white boards. More info to come. Aspect ratio to be discussed.
• SIWS
• to include an Elmo
• request to have the SIWS able to connect to both networks
• should the SIWS network connection be wireless? (what about other connections such as to the projector?)
• request for table to put teaching materials on while using SIWS
• Voice / data outlets - one telephone - wireless
• Eliminated the two-way A/V teleconference
• Eliminated the TV (maybe still provide a cable)
• LCD projector - see electronic white board discussion
• Eliminated 3 printers - question whether wiring should still be installed or if wireless could be used if a printer is eventually requested
• Coat storage - no change
• Window shades - blackout request removed - blinds ok.
• Carpet floor - probably tiles - will need holes for floor power outlets
• Acoustical ceiling - no change
• Prewired movable tables - wanted tables to be simple and movable, leaning towards use of laptops rather than PCs. - to investigate hide-away type workstations / laptops - quantity of tables to be discussed. Need to allow for extra space for DSS & ADA students (2 additional chairs per room)
• Increased number of workstations / laptops from 10 per room to one per student.
• Chairs - see tables discussion
• Dimmable lighting - possibly use banked lighting

Math Science Center - Overview

Need different seating configurations with lots of power outlets for laptops

Need open computer labs, small group study areas (4 - 6 people) and larger study areas (24 - 30 people). Will need some form of reservations system for the rooms.

Center is spread over two floors so there may need to be two controlled entrances and possibly two tiers of staffing.

Possibility that one or more of the labs will be used for assessment & testing.

Possible that MS Center will also support some of the Computer Science program (physics & engineering)

List of what students would do in the MS Center

• receive tutoring
• use secured materials - books, calculators, microscopes, oscilloscopes etc
• use open computer lab
• self study (groups or individual)
• meet with faculty
• student & faculty training (software, tutor training, calculator, computer etc)
• alarm system needed for electronic checkout of physical items
• displays and messaging boards
• secured bulliten boards (services, events, times open, jobs, parties)
• wireless access to internet & secured network
• club activities possible
• printing (but with some controlling mechanism)

IT Issues

As the rooms were discussed, several IT general recommendations arose for the labs:

• Electronic messaging board instead of the 8x4 tack board
• Future discussion about using an electronic whiteboard instead of projection screen
• Full SIWS (tier 2) with Elmo / Sympodium
• Need for workspace or table next to SIWS for instructor to lay their material & and a seat
• Switch controlling the motorized projection screen either part of the SIWS or close to the SIWS- switch to be clearly labelled
• One phone (dial out to campus)
• Allowing 2 ADA spaces with larger monitors
• Power outlets for laptops - easy access to the power on the top of the desks
• Desks to be fixed
• Movable closed cabinets for printer supplies
• Vinyl Composition Tile (VCT) instead of carpet for general purpose classrooms and labs
• Carpet for offices
• Blackout not needed
• Banked lighting instead of dimmable lighting
• 2-way Teleconference A/V deleted except possibly for conference rooms

Math Science Room Review

Catalogue Kiosk removed

PC Lab - large

• leaning towards option 1 of the configuration options
• some discussion about being able to reconfigure option 1 as two rooms but many doubts expressed
• 1 scanner
• 2 printers
• 58 + 2 (ADA) students (may increase to 64 total)

PC Lab - small

• 1 scanner
• 1 printer
• 32 instead of 30 workstations
• 840 NSF may increase
• Micro / Oscilloscope Model
• power for laptops
• alarm on door to stop stuff going out
• no phone requested

Individual Tutorial

• Proposed room shape to be changed significantly
• small form desktop PC
• possibly monitor with an articulated arm
• no printer
• all PCs loaded with same software as labs

Service desk

• 2 desktop PCs with monitor below the counter
• 1 printer
• 2 phones
• Functions - check in / out, tutor scheduling

Staff Workstation

• May use modular furniture - may go to an arrangement similar to banks where the workstation is out in an exposed are with little security and everything will need to be lockable
• Tutor types (student peer, F/T faculty, Adjunct, staff)
• 1 PC
• 1 phone

Other rooms

There was insufficient time available to cover the other rooms. These will be examined at a future meeting (TBA).

OIT rooms / issues to be covered at a future meeting (see below)

Issues for Math and Math Science still to be discussed (bike racked)

• Science East has 110 class sections which will need to be relocated in the phasing process
• adequate power needed to all public spaces (students sit on floors so that they can plug in their laptops)
• cell phone coverage discussion
• need projection screen aspect ratios
• three levels of computers (full, laptop, partial hideaway)
• SIWS - all to have full capacity (see notes above)
• Need MC Alert protocols / requirements as interpreted with "electronic messaging boards"
• Need discussion about possible use of Digitized White Boards (Promethean boards used in MC public schools)
• Need discussion about possible use of interactive pen displays Sympodium

Meeting with Burt Hill and OIT for all three buildings to occur towards the end of programming to discuss IT requirements.

(need to set this up to occur before May 6)

Walkthru observations

Issues to check on

• is all of science moving out?
• are facilities staff staying?
• availability of open labs
• positioning of A/V equipment in classrooms
• storage space for A/V spares - can be limited in height - one per floor- cannot be shared with networking
• storage for multimedia cart to roll around when SIWS not working
• line of sight in classrooms
• wireless capable throughout building
• swipe locks in any rooms with PCs
• request for SIWS in all classrooms
• will need office space for IT staff for both Science and Science E/W

Walkthru observations

• Concrete block walls throughout buildings.
• Lots of nooks and crannies thruout buildings including under stairs.
• Significant space used for Facilities offices.
• Unusually steep lecture theater.

Current locations of IT closets.

• SE 217 ( AV storeroom)
• SW (Under stairwell around from SW030) no number
• AV storeroom.
  SE 117 – Projection room

Programming update

The kickoff meeting is still scheduled for March 23-24. The agenda should come out this week.

Program verification

• The two program documents will serve as the basis for the reivew.
• Expect that some of the space specified in the two documents will need to be eliminated and the efficiency (Net Assignable SF / Gross SF) will be reduced from 7o% to the state guideline of 50-60% range.
• The new Department of Education will not be housed in the building.

IT will need to specify by end of March:

• spaces required for A/V storage and IT closets (quantity, size, layouts)
• spaces (cubicles?) for IT technicians - need to find out how many
• expects IT standards to be similar to RV science center ( the architects will be the same for both science center and science E/W)
• wireless requirements
• phone requirements (VOIP??)

Other issues

There will be a new elevator in Science West (phones / alarms)

HVAC to be connected to FNET for monitoring

It is expected that both buildings will have green roofing systems.

Timing

While the renovation is being designed as one project it is possible that the construction will be treated as two projects.

Construction will not start until the science people move to the new Science Center which is projected to be March 1 2011.

No decision has been made where to move the math people when construction starts.

Funding

The county has provided the 'design' funding. The 'construction' funding has not been approved by the state and the county may have to provide it all.

Two day kick-off meeting

The two-day kick-off of the program verification phase including interviews with various groups will follow BOT approval (on March 17). The dates have been identified as March 23 – 24 as these are the best dates for faculty and staff.

Update

Central Facilities is actively negotiating with Burt Hill, Inc. for services to design the renovation of Science East and Science West on the Rockville Campus.

There will be a two-day kick-off of the program verification phase including interviews with various groups following BOT approval (on either February 17 or March 17). The dates have been identified as February 26 – 27 or March 23 – 24 as these are the best dates for faculty and staff.